Why do you want to be an administrative assistant? What are the weaknesses? 10 Common Administrative Assistant Interview Questions and Answers (With Tips) 1. Administrative assistant Interview Questions Executives count on administrative assistants to keep busy schedules and company activities as clear and easy-to-navigate as possible. What are some of the biggest challenges for a person in this position? What do you consider to be your biggest professional accomplishment as an administrative assistant to date? How do you think an administrative assistant would be able to contribute to our company? What were his/her weaknesses? 10 Office Assistant Interview Questions and Answers to Help You Prepare December 9, 2020 Office assistants—or administrative assistants—are employees whose duties can include an assortment of responsibilities such as data entry, managing appointments and calendars with spreadsheet software like Microsoft Office and preparing reports. -, At this company, we like to think of ourselves as a team that works together towards the same goals. I enjoy getting to expand my skill set and learn something new each day from these interactions.". Begin by knowing yourself and the demands of the position; then ask questions that focus on the hard and soft skills needed to do the job: Hard-Skills Interviewing Tips To generate a list of interview questions for an administrative assistant, ask your current administrative assistant to … ", Interview Question: "What is your Teaching Philosophy?". What skills do you have that would help you do well at our company? What is he/she doing now? What's your least favorite thing about being an administrative assistant? When interviewers ask this, they're wanting to know that you're passionate about this role. Indeed is not a career or legal advisor and does not guarantee job interviews or offers. What to look for in an answer: 1. In what direction do you see the company going in the next five years? How do you prioritize all of your duties as an administrative assistant? What qualities make you a great administrative assistant? Administrative Assistant Interview Questions and Answers While preparing, it can be useful to review questions you might be asked. Studying Executive Assistant interview questions provides tons of benefits that go beyond simply being perfectly prepared for an interview. When interviewing for an administrative assistant position, you want to do everything you can to let the interviewer see what a great assistant you would make. When you are applying for an administrative or office position, a typical job interview question is, "What is your greatest weakness?" This will help you understand what the hiring manager is looking for. People who … Easily apply to jobs with an Indeed Resume, What to Wear: The Best Job Interview Attire, Interview Question: "What are You Passionate About? While you should always be prepared for common job interview questions , there are assistant-specific questions that you’ll want to make sure you have practiced before hand. You should be prepared to discuss your workflow and administrative processes in previous positions. But only share the numbers if they work in your favor. Do you feel that there are any threats to its success? 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During your interview as an administrative assistant, you'll also be expected to answer questions related to your experience in this profession. Can you tell me about other skills you have that could be used in this administrative assistant role? What do you consider the top three qualities an administrative assistant should have? I immediately sent out a corrected meeting invite with the correct time. A great way to do that is to show your interest and preparation for the job interview by tying in questions you were asked with some questions of your own. This helped everyone sync their calendars more easily and it eased communications company-wide. It can be helpful to refer to the job posting when preparing your answer. It can be helpful to come up with a few questions ahead of time that you might ask, or discuss further, if you didn’t get the chance earlier in the interview. They organize files, draft messages, schedule appointments and support other staff. MIKE'S TIP: When you answer any executive assistant interview question with an example, you usually want to quantify the details. However, if your efforts only saved or earned $50, you might want to let the hiring manager imagination take that one and skip that detail. Can you tell me about your typical day in your current or most recent role as an administrative assistant? Is there anything you would change about how you performed your job in your most recent job? Administration assistant interview questions: There will be some generic job interview questions you should think about, but here we share seven admin interview questions you may get asked. Make a list of the skills mentioned in the job posting, and feel free to add some others that you think would be applicable as well. At the heart of an executive assistant’s job is expertly maintaining calendars, booking appointments and arranging meetings that meet the needs of busy senior managers. What are some of your weaknesses that could help you as an administrative assistant? Administrative assistants do not have a... 2. Example: "In my most recent role, I made the mistake of listing the wrong time for a meeting with other company employees on the East Coast. Expect questions about your organizational, time management, and communication skills. -, What is your greatest strength, and how would it help your performance in this position? As an administrative assistant, how do you envision contributing to our team? Given the broad range of tasks that administrative assistants are often asked to cover, now’s the time to blow your own horn. Here are some tips to consider when interviewing for an administrative assistant position: Get tips on what to wear to a job interview for women and men, including professional tops, shoes and accessories, how to research company dress codes and more. What tools do you use for time management? Tell me a time you were under a tight deadline Describe a time when you needed to maintain discretion and how you handled it. In my last job at Kent Associates, I volunteered to review project management systems for the team of professionals I supported. When you're interviewing for an administrative assistant job, the interviewer will want to learn about how relevant your qualifications are for the position and how you would fit in with the company and the department. This question reveals how skilled a candidate is at keeping a company running smoothly while dealing with complex scheduling constraints. In an interview for an administrative assistant role, for example, you'll need to show that you have the necessary qualifications to perform well at this job. For example, I previously supported eight professionals who were planning promotional events for clients. What are the strengths in this department? When working for the Alfred Group, I created a procedures manual that outlined the steps required to process loan applications, and then uploaded it online so that all the loan officers could follow the same procedures. These are questions that start with phrases like, “Tell me about a situation where you had to…” and require a specific story or example. You should also do some research about the company, and be prepared to ask pertinent questions when the opportunity arises. What do you like most about working for this company? 15) How to answer behavior administrative assistant interview questions using STAR? Find an appropriate example. When you answer this question, make sure you're showcasing how you provided value to your workplace and company overall. I am a natural "can do" person, and my reviews have regularly lauded my customer service orientation. Describe a situation when you reached a goal and tell us how you achieved it. Administrative Assistant Interview Questions and Answers. Here are some examples of questions you might be asked to determine how you perform and react during certain situations: Related: 125 Common Interview Questions and Answers (With Tips). What about your worst assistant? This is usually an entry-level position with wide-ranging support duties. Because the job requires both administrative and interpersonal skills, hiring managers will often ask about the specific attributes you have that qualify you for the position, as well as your less quantifiable people skills. -, Are you comfortable using a phone with multiple lines and handling a high volume of telephone calls? Are there any ongoing production issues in this department? The information on this site is provided as a courtesy. Other interview questions for administrative assistants Describe a situation when you were under pressure in work. What computer skills do you have, and what programs are you comfortable using? Do you encourage the department to work as a team, or concentrate more on individual contributions. Be mindful of your demeanor throughout the interview. Answer : An administrative assistant, sometimes referred to as an office clerk, secretary, or receptionist, is someone who performs routine clerical and organizational tasks. Share what action a person took. "Why this company?" What’s the best project you’ve worked on as an administrative assistant? Can you describe a typical day(week) in this department? -, Give some personal examples of teamwork. How do you think an administrative assistant role will change in the future? Since administrative assistants often interface very closely with the individuals for whom they work, it is essential to be positive, professional, and polite at all times. What do you enjoy about being an administrative assistant? Knowing how to answer administrative assistant interview questions will give you an advantage. What is the most rewarding aspect of this position, in your opinion? Why did you like it? You’ll want the interviewer to have no doubt that working with you would be a pleasant experience. Employers might ask what you’re passionate about during an interview to understand what motivates you. How do you reward and encourage the people who work in your department? I worked the front desk in our agency, and it was critical that I made a positive first impression for both current and prospective clients. Administrative Assistant Interview Questions and Answers to Help You Prepare. Administrative Assistant Interview Questions. How often are performance reviews performed? Rather than saying “I’m good with … What is the role of an administrative assistant? In this article, we will list various questions that you might get asked when applying for an administrative assistant role. Administrative Assistant Job Brief: Administrative Assistants play a vital role in the smooth running of any organization, and during the interview, you will need to demonstrate your ability to organize, plan, prioritize and successfully complete all office-related tasks with diligence and professionalism. What are the responsibilities of this position? Administrative Assistant Interview Questions & Answers 1. Often, this will be near the end of the interview, so it's important to leave the interviewer(s) with a good impression. Be sure to emphasize your most relevant experience when answering job-specific interview questions. What would they say was the worst? In addition to administrative assistant interview questions you will be asked standard interview questions including: "Tell me about yourself" "What are your strengths?" Question 18. -, How would you feel supervising two or three other employees? What would your past assistants say was the best part of working for you? This is another area where you’ll want to find someone who is a good fit for you and your staff. Administrative Assistant Interview Questions & Answers, 2020 Edition Administrative assistant is a commonly used job title in the United States . You should be ready to talk about hard skills, too. Administrative jobs are necessary in nearly every industry, making them among the hottest positions for employers and job seekers alike. Are there any changes you would make? My boss has commented on how often clients ask for me when calling the office for assistance. Example: "As an administrative assistant who interacts with several people a day, it's important to have top-notch communication skills. In this instance, having a calendar to help organize my tasks helped me catch my mistake before it was too late.". A strong sample answer. Describe your worst day as an administrative assistant. “Why did you apply for this job and what makes you think you’ll be a good administrative assistant?” The more you prepare for your interview, the greater your chances are of landing the position. Since many administrative assistant positions require frequent use of specific software, you may have to discuss the various programs you’ve worked with, how you have used these programs, and your level of expertise. What comes to mind when you think of our company? Can you tell me a little about yourself? Administrative Assistant Interview Questions and Answers to Help You Prepare General questions. What skills are most important to you in an administrative assistant? If you saved or earned a company $2,000, share that number! Example: "My favorite part about being an administrative assistant is getting to work with so many people in the office. I have thrived in situations where I can bring order to complex projects. Here's a list of the most common interview questions and sample answers. When interviewing for an administrative assistant position, the interviewer would want to learn more about how your qualifications are relevant and fits the position you are interviewing for. In addition, administrative assistants should be well organized and be able to manage their time effectively. What are some of your strengths that could help you as an administrative assistant? For example, is there an emphasis on travel planning, project coordination, day-to-day meeting scheduling, personal assistance, or anything else? Your answers will be more impressive if you provide specific anecdotes that exemplify your command of administrative tools and processes. Who conducts them? Then take a look at your own administrative and office skills, and match your qualifications to the job. When you answer this question, make sure you show your adaptability to certain changes in this industry. Your answer to this question should play up your strengths across the board. What's the most successful project you worked on as an administrative assistant and why do you think it was successful? This one is... 2. Make sure to answer with relevant skills and how you meet these qualifications. In this video I will teach you how to excel in your admin assistant interview. Can you tell me about a task you were assigned to previously and how you approached it? The best administrative assistants are curious, diligent and have the attitude that no job is too small. How have you dealt with personnel problems in the past? I developed a template for tracking goals and progress for each project and set it up on a shared drive so that all members of staff involved could track their progress regarding the team's projects and events. 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